This is an 8.0 hour per day, 260 day Human Resources Coordinator Classified position with benefits at the District Office.

Anticipated start date is January 6, 2025.

Hours for this position are 8:00 a.m. - 5:00 p.m.

JOB TITLE:                                    Human Resources Coordinator – Classified

CLASSIFICATION:                         Non-Represented

REPORTS TO:                                Director of Human Resources

JOB SUMMARY:  This position processes all aspects of classified staffing, hiring, and employment, including budget and employee record verification and maintenance, compensation, leaves and resignations.  Serves as primary resource for personnel data related to classified staff.

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Create, manage, and update pay contracts for all classified assignments.
• Distribute and monitor classified staffing allocations and maintain accurate staffing lists; answer inquiries from administrators regarding classified staffing allocations.
• Process employment requisitions for new employees and change employment status for existing employees ensuring accuracy, authorization, and compliance with budgetary conditions.
• Process new classified hires and leave replacements, transfers, resignations and retirements; calculate and apply salary schedule placement per negotiated agreements.
• Prepare correspondence relating to employment status, including letters of hire and responses to other employment issues.
• Coordinate verification of new employees’ experience and sick leave information.
• Coordinate New Employee Orientation program for all classified staff. Provide individual orientations as required
• Coordinate probationary evaluation process for classified staff, ensuring timely notification to supervisors and completion of evaluations.
• Prepare, distribute, and collect annual classified notices of continued employment.
• Prepare and distribute annual assignment and salary placement notifications.
• Input and maintain classified personnel data in WSIPC database system.
• Supply Payroll with employee information including position/assignment, location, date of hire, contract status, work hours/days, salary placement, and retirement/benefit eligibility.
• Prepare monthly classified personnel reports for the Board of Directors.
• Prepare and maintain classified personnel information for S275 State Report.
• Consult with Director of Human Resources regarding interpretation of Collective Bargaining Agreements (CBAs).
• Prepare and maintain classified seniority lists.
• Prepare and maintain classified employee personnel files.
• Supply information during collective bargaining, budgeting, court litigation, and for other personnel matters as directed.
• Assist new employees with completion of employment forms.
• Complete salary surveys for classified staff.
• Comply with District Policies.
• Perform other duties as required or assigned by supervisor.

JOB REQUIREMENTS; MINIMUM QUALIFICATIONS

Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job include:

• Knowledge of federal and state employment regulations affecting school district personnel practices.
• Ability to learn and interpret district policies and collective bargaining agreements, and to accurately apply these to various employment situations.
• Ability to learn and apply knowledge of district budgetary system and processes.
• Knowledge of and ability to effectively and efficiently use various electronic database software/systems to create, manage, and track employee records.
• Knowledge of and ability to use various equipment, software systems, and personnel applications related to job responsibilities.
• Demonstrated knowledge of basic math, spelling, grammar, and punctuation.
• Ability to perform professionally and effectively while under pressure and tight timelines.
• Skill and ability to effectively communicate both verbally and in writing with all individuals in a professional, timely, and courteous manner.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop positive, amenable relationships with staff.
• Skill and ability to follow and give effective written and verbal instructions.
• Ability to be flexible to meet the demands of the position.
• Ability to work as a team as well as independently.
• Skill in effective organization and efficiency.
• Ability to perform work with a high degree of accuracy and apply a strong attention to detail.
• Ability to convey a positive district image.
• Ability to maintain regular and punctual attendance.

EDUCATION AND EXPERIENCE:

• Three (3) or more years’ experience in a public school or public agency role involving management and administration of diverse personnel activities as well as experience using computerized systems.

PREFERRED EDUCATION AND EXPERIENCE:

• Associate’s degree or higher in human resources management, business, or related field.
• Experience using the Washington School Information Processing Cooperative (WSIPC) system

PHYSICAL REQUIREMENTS:  HR Coordinator – Classified

Mukilteo School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator Simone Neal (425-356-1319), NealSR@mukilteo.wednet.edu, Section 504 Coordinator Becca Anderson (425-356-1277), AndersonRA@mukilteo.wednet.edu, and the ADA/Access Coordinator Karen Mooseker (425-356-1330), MoosekerKW@mukilteo.wednet.edu. Address: 9401 Sharon Drive in Everett, WA. Inquiries regarding ADA/Access issues at Sno-Isle TECH Skills Center should be directed to Wes Allen, Director (425-348-2220) AllenWR@mukilteo.wednet.edu. Address: 9001 Airport Road in Everett, WA 98204.